Run the whole operation — and stay compliant — from one system
AxiWaste is digital waste tracking software that connects sales, dispatch, intelligent route planning, skip hire, your drivers and your Waste Transfer Notes into a single platform — so every collection is scheduled, costed and reported for DEFRA Digital Waste Tracking without anyone re-typing a thing.
Now onboarding UK waste operators.
- Listed on GOV.UK's Defra software provider list
- UK Zoho Premium Partner
From kerbside to compliant — one connected loop
Follow the fleet round the loop: collections in town, the weighbridge at the transfer station, and a Waste Transfer Note submitted to DEFRA — the same journey AxiWaste runs for real, drawn as one living scene.
Drag to look around · hover the glowing markers. Illustrative animation, not footage of an actual site.
Digital Waste Tracking is now in force for permitted waste receiving sites in England and Wales, with Northern Ireland and Scotland following in January 2027 and waste carriers, brokers and dealers next. Read what's changed and who's next.
Key facts
What it is
Waste management software covering sales, dispatch, intelligent route planning, skip hire, a driver app, digital Waste Transfer Notes and DEFRA compliance in one system.
Who built it
Axithorn, a UK Zoho Premium Partner, is on Defra's GOV.UK list as "Axithorn | Axiwaste". Defra has confirmed that the providers on that list meet the digital waste tracking requirements.
Regulatory status
Digital Waste Tracking is now mandatory for permitted receiving sites in England and Wales (from 1 October 2026), with Northern Ireland and Scotland from January 2027.
How it's priced
Office and driver seats are priced separately, so a five-vehicle yard and a two-hundred-vehicle enterprise or local-authority fleet each pay for what they use. Contact us for a quote.
The questions operators ask us most, answered up front
Four things we hear at every waste industry event we go to — so here's where we stand on each.
Live fast — start simple
You don't need the full platform on day one. We can get a simple, working system in front of your team fast — bookings, digital WTNs and DEFRA submission ready for Digital Waste Tracking — then add route planning, the driver app or asset tracking once you're compliant and live.
Bespoke to your organisation, not off-the-shelf
AxiWaste isn't a fixed, one-size-fits-all package like some other providers. It's built on Zoho's application platform, so forms, workflows, approvals and reports can be shaped around how your organisation actually operates — not the other way round. See how a bespoke build works.
Integrates with what you already use
Already invoicing through Xero, Sage or QuickBooks, or running another package for part of the business? AxiWaste can integrate with your existing finance and business software so it plugs in alongside it, rather than forcing you to rip it out and replace it.
Liquid and chemical waste, handled correctly
Not everything is measured in tonnes. Liquid waste can be logged and reported in cubic metres rather than weight, and chemical and other hazardous waste streams follow their own classification, consignment-note and regulatory requirements — handled natively, not forced through a general-waste workflow.
Paper WTNs and disconnected spreadsheets don't survive contact with a regulator
Duty of care, held together with hope
Carrier licences checked once at onboarding and never again. EWC codes guessed by whoever's filling in the note. No evidence trail if the Environment Agency ever asks.
The same job, typed three times
A booking taken by phone, re-keyed into a routing spreadsheet, then re-keyed again into the accounts package. Every re-key is a place for a job — or a charge — to go missing.
Routes planned on local knowledge
No system knows a tip closes at 3pm, that a vehicle's tail lift is booked out, or that a container's already been dropped at that site. So routes get planned the way they always have — by memory.
One operational record, from the enquiry to the tip
Six connected stages, built as one system rather than six separate tools stitched together after the fact.
01 · Sales & CRM
Leads, quotes and account management in one system — so a signed contract turns straight into a live recurring collection schedule, with no export, no re-keying, no gap between sales and ops.
02 · Dispatch & scheduling
Drag-and-drop allocation of jobs to vehicles and drivers, recurring commercial schedules that generate themselves, and same-day changes that don't require a phone tree to resolve.
03 · Intelligent route planning
Automated route optimisation per vehicle against weight limits, container type, tip-site opening hours and collection windows — and, uniquely, against each disposal site's gate fee, so the optimiser picks the cheapest legal tip, not just the nearest one.
04 · Driver app
Offline-capable navigation, one-tap job confirmation, photo evidence at every lift, and structured exception reporting when a pickup fails — so the office knows why before the driver's even left the site.
05 · Compliance engine
A digital Waste Transfer Note generated on completion, an EWC code assigned to every waste stream, and a submission queued to DEFRA's Digital Waste Tracking Service.
06 · Invoicing & analytics
Invoices raised automatically the moment a job completes; live dashboards on job profitability, route efficiency and compliance status — not a report you wait for at month-end.
Inside the AxiWaste operations platform
Real screens from the platform: the dispatch console your office runs from, the weighbridge and financial reporting behind every load, and the live map your customers and drivers see in real time.
Dispatch console — every driver, every route and every job on one live board. Optimise routes in one click, and see failed pickups the moment they happen.
Weighbridge & daily report — every ticket in and out, reconciled against ex-VAT and inc-VAT revenue in real time, so today's numbers and this month's trend are always one click away — no waiting for month-end.
Live route map — GPS-tracked progress stop by stop, with live ETA, completed/pending status per drop, and an automatic feed back into the compliance engine as each job closes out.
How one collection becomes one compliant, auditable record
This is the part every other system bolts on afterwards. In AxiWaste, it's the reason the rest of the platform exists.
Step 1 · Lift confirmed
Driver confirms the collection in the app; weight is captured from a weighbridge ticket, a container-size default, or logged manually.
Step 2 · Waste classified
The correct EWC (European Waste Catalogue) code is assigned per waste stream from your own catalogue, with hazardous streams flagged automatically.
Step 3 · WTN generated & signed
A digital Waste Transfer Note is rendered, carrier and disposal-site details attached, and signed electronically by driver and site.
Step 4 · Submitted to DEFRA
EWC lines and weighed tonnage are queued to DEFRA's Receipt of Waste API — the system of record behind the Digital Waste Tracking mandate — with automatic retry if the service is briefly unavailable.
Step 5 · Duty of care, checked nightly
Every carrier and broker licence on the job is checked against the Environment Agency's public register overnight — so an expired licence is flagged before it becomes your liability, not after.
Key terms
Duty of care
Your legal obligation to verify that anyone you hand waste to is licensed to take it — checked automatically, every night, not once at onboarding.
EWC code
The European Waste Catalogue code that classifies a waste stream — assigned per line, not guessed once per job.
Consignment note
The hazardous-waste equivalent of a WTN — same engine, additional declarations, same audit trail.
Everything that happens between the kerb and the tip
Jobs & recurring collections
One-off and standing collections in the same record — weekly, fortnightly or custom cycles that generate their own job sheet, and cancel cleanly when a contract ends.
Skip hire & asset tracking
Skips, bins and compactors tracked by type, size and current site — so you know exactly what's out, where, and on what hire term.
Weighbridge tickets
Photograph the ticket, get the gross, tare and net weight extracted straight into the job — no more transposing figures from a slip of paper.
Disposal sites & gate fees
Permit numbers, opening hours, accepted EWC codes and gate fees held per site — feeding straight into route optimisation, not left in someone's notebook.
Depots & fleet
Vehicles held with weight capacity, tail-lift capability, and MOT/tacho dates — matched automatically against a job's skills requirement before it's ever assigned.
Failed pickups, handled properly
A structured reason code, a photo, and — where the reason allows — an automatic same-day rebook, instead of a note that gets forgotten by lunchtime.
One operational engine, from SMB yards to enterprise and public-sector fleets
The same routing, compliance and reporting engine runs a five-vehicle SMB yard, a two-hundred-vehicle regional enterprise fleet, or a local-authority contract — the difference is depots and users, not software.
Independent & specialist operators
Commercial & industrial collection
Trade waste, dry mixed recycling, food waste and general commercial rounds — the recurring-schedule backbone most independent collectors are built on.
Skip hire & asset-led operators
Container tracking, on-road permit awareness and tip-run economics for operators whose stock is on other people's driveways more than it's in the yard.
Holiday parks & seasonal sites
Occupancy-linked scheduling for the sharpest seasonal peak in the sector — built around bin-store access notes and What3Words locations, not street addresses.
Enterprise & public sector
National & multi-depot operators
Multiple depots, shared vehicle and driver pools, and consolidated reporting across regions — one platform instance per organisation, not a spreadsheet per depot.
Local authorities & municipal contracts
Kerbside rounds, HWRC-linked duty-of-care records and trade-waste WTNs on the same engine that runs your commercial contracts — built to sit alongside your statutory reporting, not duplicate it.
AxiWaste covers the operation in one system
Ticks in the AxiWaste column describe AxiWaste. Other columns state only whether that name is on Defra's compatible-provider list. A dash is not a claim about another product.
| Capability | AxiWaste | Waste Logics | BigChange | AMCS | PaperRoute |
|---|---|---|---|---|---|
| Native CRM and quoting | ✓ | — | — | — | — |
| Route optimisation with tip and gate-fee cost | ✓ | — | — | — | — |
| Offline driver app | ✓ | — | — | — | — |
| Native WTN and EWC coding | ✓ | — | — | — | — |
| On Defra's compatible-provider list | ✓ | ✓ | Not listed* | ✓ (PAT exemptions apply) | ✓ |
| Duty-of-care licence auto-verification | ✓ | — | — | — | — |
| Skip and container asset tracking | ✓ | — | — | — | — |
| Invoicing into finance systems | ✓ | — | — | — | — |
Defra list checked 9 October 2026 on GOV.UK: Report receipt of waste — choose a software provider. Listed that day: Axithorn | Axiwaste; Waste Logics | Waste Logics; AMCS Group | AMCS Platform, RECY 5 and RECY 6 (exempt for certain PAT scenarios); Saunders Simmons Ltd | PaperRoute. *BigChange did not appear under that name. Defra says it has confirmed that listed providers meet the digital waste tracking requirements, that buying software is at your own risk, and that the list is not exhaustive. A dash means this page does not make a claim.
A plan built around your fleet
Office and driver roles are priced separately, so a five-vehicle yard and a two-hundred-vehicle regional or local-authority fleet each pay for exactly what they use. There's no published price list — every quote is sized to your fleet and depot count.
Start with the core platform, then choose the modules you need — add more as your operation grows:
Zoho architecture
Built on Zoho's own application architecture and infrastructure
EU data centre
UK/GDPR-aligned data residency
99.9% uptime SLA
Zoho's published infrastructure SLA, inherited by every AxiWaste deployment
ISO 27001 & SOC 2
Zoho's data centres are independently audited to these security and data-handling standards
Because AxiWaste is built on Zoho's platform, it can also be configured alongside — or integrated with — other Zoho modules as your operation grows, including CRM, finance software, project management and analytics.
Defra's list includes "Axithorn | Axiwaste" among providers it has confirmed meet the digital waste tracking requirements. See Report receipt of waste: choose a software provider.
Questions we hear most from waste operators
Is AxiWaste on Defra's list of Digital Waste Tracking software providers?
Yes. Defra's GOV.UK page "Report receipt of waste: choose a software provider" lists "Axithorn | Axiwaste" among the compatible providers it has confirmed meet the digital waste tracking requirements: integration with the Receipt of Waste API and passing the production approval tests. See the list.
Is Digital Waste Tracking mandatory in the UK yet?
Yes, for permitted and licensed waste receiving sites in England and Wales, where it has been mandatory since 1 October 2026. Northern Ireland and Scotland follow from 1 January 2027, and waste carriers, brokers and dealers are the next phase, planned from October 2027. Every waste receipt needs an EWC code, a weighed tonnage and a submission to DEFRA's Receipt of Waste API.
What is an EWC code?
The European Waste Catalogue code that classifies a waste stream. AxiWaste assigns the correct EWC code per waste stream from your own catalogue, with hazardous streams flagged automatically, rather than it being guessed once per job.
Does AxiWaste check carrier and broker licences?
Yes. Every carrier and broker licence on a job is checked against the Environment Agency's public register overnight, so an expired licence is flagged before it becomes a liability, not after.
How much does AxiWaste cost?
AxiWaste is priced with a platform fee plus separate office-user and driver rates, so cost scales with fleet size rather than a single flat licence fee. There's no published price list — contact us for a quote based on your fleet size and depot count.
Who is AxiWaste built for?
AxiWaste runs on the same engine for independent operators (skip hire, commercial and industrial collection, holiday parks) and larger enterprise or public-sector fleets (national multi-depot operators, local authority and municipal contracts) — the difference is depots and users, not software.
Who builds and supports AxiWaste?
AxiWaste is built and supported by Axithorn Limited, a UK Zoho Premium Partner (company number 15982267).
Can we get a simple system live quickly?
Yes. You don't need the full platform on day one — we can get a simple, working system in front of your team fast, covering bookings, digital WTNs and DEFRA submission, then add route planning, the driver app or asset tracking once you're compliant and live.
Is AxiWaste a fixed, off-the-shelf platform?
No. AxiWaste is built on Zoho's application platform, so forms, workflows, approvals and reports can be configured around how your organisation actually operates, rather than forcing your processes to fit a fixed package.
Can AxiWaste integrate with our existing finance or business software?
Yes. AxiWaste can integrate with finance packages such as Xero, Sage and QuickBooks, and with other business software you already run, so it plugs in alongside your existing systems rather than replacing them.
Does AxiWaste handle liquid and chemical waste?
Yes. Liquid waste can be logged and reported in cubic metres rather than tonnes, and chemical and other hazardous waste streams follow their own classification, consignment-note and regulatory requirements, handled natively rather than forced through a general-waste workflow.
The detail, topic by topic
Digital Waste Tracking
What Digital Waste Tracking requires, who it affects, and what comes next.
Read the guideWaste Transfer Notes & EWC
Digital WTNs signed at the kerbside, EWC codes from a controlled catalogue, licences checked nightly.
Read the guideIntelligent Route Planning
Optimisation that respects weight limits, tip hours and collection windows — and the gate fee.
Read the guideSkip Hire & Collections
Every skip tracked by type, size, site and hire term — with compliance built into every exchange.
Read the guideReadiness Check
Eight questions, two minutes, instant score — see where your operation stands against Digital Waste Tracking requirements.
Take the checkGlossary
WTN, EWC, consignment note, gate fee — the industry's vocabulary in plain English.
Look it upStay compliant with Digital Waste Tracking, without the paperwork
We're onboarding a small number of UK waste operators. Bring your fleet, your customers and your paperwork — we'll show you what it looks like the other side.