Consignment note software for UK carriers, brokers and receiving sites
AxiWaste makes the waste transfer note or hazardous consignment note from the job, gets it signed in the driver app, and sends the receipt to Defra through the Receipt of Waste API. It is built for carriers, brokers, skip hire firms and permitted receiving sites in England and Wales, with Scotland and Northern Ireland reporting from January 2027.
What this page covers
Who it is for
Waste carriers and collection operators, brokers and dealers, skip hire, and permitted receiving sites such as transfer stations.
What it produces
A waste transfer note for non-hazardous waste and a consignment note for hazardous waste, from the same job record.
Defra
Receipts are submitted to Defra's Receipt of Waste API with automatic retry. GOV.UK lists the provider as Axithorn and the product as Axiwaste on its software provider page.
Price
From £35 per admin user and £4 per driver a month, ex VAT. See pricing.
Which note you need, and for how long
The note depends on what the waste is. Receiving sites have a further duty to report each receipt to Defra. This table sums up the GOV.UK guidance for England.
| Situation | Document | Keep for |
|---|---|---|
| Non-hazardous waste changes hands | Waste transfer note (WTN) | 2 years |
| Regular transfers of the same non-hazardous waste to the same carrier | Season ticket: one WTN covering a series of transfers, for up to a year | 2 years |
| Hazardous waste is moved | Hazardous waste consignment note, parts A to E | 3 years (consignees have different periods) |
| A permitted site in England or Wales receives waste | Receipt of waste report to Defra, within 2 working days | Set by the digital waste tracking rules |
Sources: Waste duty of care: code of practice, sections 3.5 and 3.6; Hazardous waste: consignment notes; Digital waste tracking: check if you need to report. Wales, Scotland and Northern Ireland have their own regulators, and their hazardous (special) waste rules differ in places.
Built for each part of the chain
Carriers and collection operators
The note is made when the driver completes the lift, with the customer, carrier, disposal site, waste lines and weights already on it. Carriers, brokers and dealers are planned to come into digital waste tracking from October 2027. What carriers and brokers need to do.
Brokers and dealers
Every carrier and broker licence on your jobs is re-checked nightly against the Environment Agency public register, so a lapsed registration is flagged before you hand waste to it.
Receiving sites and transfer stations
Permitted receiving sites in England and Wales must report each receipt within 2 working days. AxiWaste sends the receipt, with EWC codes and weighed tonnage, through the Receipt of Waste API. Transfer station software · weighbridge software.
Skip hire
Skip deliveries, exchanges and collections run from the same job record, and the collection produces the note. Skip hire software.
From job to signed note to Defra
Job booked
Customer, collection address, disposal site and waste lines are set on the job. EWC codes come from your own controlled catalogue.
Lift completed
The driver confirms the lift in the offline app, with photos. Weight comes from a networked weighbridge indicator, a ticket photo, a container default or manual entry.
Note generated
The WTN renders from the job record. Hazardous lines switch the document to consignment-note treatment with the additional declarations.
Signed and locked
Driver and receiving site sign on the device. The signed note is timestamped and locked.
Reported and archived
The receipt is queued to Defra's Receipt of Waste API with retry, and the note is archived with the licence evidence.
What the law asks a waste transfer note to show
The waste duty of care code of practice (section 3.5) says the description must contain all the information you are reasonably in a position to provide. In summary, that covers:
- the waste classification code (List of Wastes / EWC code)
- the quantity, the nature of the waste, and whether it is loose or in a container, and what type
- the time and place of the transfer
- the transferor's SIC code
- both parties' names, addresses and signatures
- each party's capacity (for example producer or registered carrier) and its permit, exemption or registration number
- a statement that the waste hierarchy duty has been applied
In AxiWaste the customer, carrier, disposal site, waste lines and weights come from the job record, so nothing is re-typed. EWC codes and the transferor's SIC code can be included on every note. Bring an example of your current note to a demo and we will walk through each field against this list.
Receipts, codes and filing state in one list
Licence checks that run every night
Handing waste to an unregistered carrier is a duty of care failure, even if the registration was valid when you first checked it. AxiWaste re-checks every carrier and broker licence on your jobs against the Environment Agency public register every night and flags a registration that is expiring or no longer shows.
The check result sits with the job, so when someone asks who moved a load and whether they were registered on the day, the answer is on the record.
Where the notes meet the Defra deadline
Since 1 October 2026, permitted and licensed waste receiving sites in England and Wales must report the waste they receive to Defra's Receipt of Waste service within 2 working days, excluding weekends and bank holidays, starting the day after receipt. Scotland and Northern Ireland follow from 1 January 2027. Carriers, brokers and dealers are planned to follow from October 2027.
A receiving site can report through software connected to the Receipt of Waste API or by uploading Defra's own template spreadsheet. AxiWaste uses the API, so the report comes from the same record as the note, without a spreadsheet step.
Digital Waste Tracking explained · Scotland and Northern Ireland
Why the notes come out right
Notes go wrong when someone types them up from memory after the job. In AxiWaste the note is a by-product of the job record that also runs sales and CRM, dispatch, route planning, the driver app and invoicing, with Xero, Sage and QuickBooks integration. The details on the note are the details the job was booked and completed with.
That is also why AxiWaste is priced per user rather than per note: the licence covers the whole record, not just the paperwork.
What it costs
AxiWaste is priced per user. Licences start from £35 per admin user and £4 per driver a month, excluding VAT. A team of 2 admin users and 4 drivers starts from £86 a month. Configuration, bespoke work and integrations are quoted separately.
The same licences cover the notes, the driver app, Defra submission and the rest of the platform: sales and CRM, dispatch, route planning and invoicing. The £26 a year Defra service fee for receiving sites is separate and paid to the government service.
Consignment note software questions
What is consignment note software?
Software that produces the paperwork that travels with a waste movement: a waste transfer note for non-hazardous waste and a consignment note for hazardous waste. AxiWaste makes the note from the job record, has it signed in the driver app and keeps it with the licence evidence.
Is a consignment note the same as a waste transfer note?
No. People use "consignment note" loosely for both. Legally, a waste transfer note covers non-hazardous waste and a hazardous waste consignment note covers hazardous waste, with parts A to E filled in by the producer, carrier, consignor and consignee. See hazardous waste consignment notes.
Who is it for?
Waste carriers and collection operators, brokers and dealers, skip hire firms, and permitted receiving sites such as transfer stations that also have to report each receipt to Defra.
Does it submit to Defra?
Yes, for waste received at a site. The receipt record, with EWC codes and weighed tonnage, goes to Defra's Receipt of Waste service through the Receipt of Waste API, with automatic retry if the service is briefly unavailable.
Does it work without signal?
Yes. The driver app works offline, captures photos and signatures, and syncs when the phone is back in coverage.
How much does it cost?
From £35 per admin user and £4 per driver a month, excluding VAT. Configuration, bespoke work and integrations are quoted separately. See pricing.
What does Defra's software provider list mean?
GOV.UK's page Report receipt of waste: choose a software provider lists providers that have self-certified their software against the digital waste tracking requirements: integration with the Receipt of Waste API and passing the Production Approval Test (PAT) scenarios Defra publishes. The page does not rank or compare providers. Defra says buying software is at your own risk and that the list is not exhaustive.
How is AxiWaste listed?
On the GOV.UK list the provider is Axithorn and the product is Axiwaste (checked 5 November 2026; the page was last updated 23 October 2026).
What does “exempt for certain PAT scenarios” mean?
Some product entries on Defra's list carry that note. GOV.UK says providers must show their software supports the 14 PAT scenarios and must make clear to customers which scenarios it does not support. The note applies to the entries that carry it, not to every provider, so ask any provider which scenarios it supports. The AxiWaste entry carries no such note.
Is the £26 Defra fee part of the software price?
No. The digital waste tracking service fee is £26 a year per organisation, paid to the government service and covering all of that organisation's waste-receiving sites, with the first payment due by 31 January 2027 (GOV.UK). It is separate from any software licence.
Keep reading
Digital waste transfer notes
What goes on a WTN, signing it digitally and how long to keep it.
Hazardous waste consignment notes
Parts A to E, codes, records and consignee returns.
WTN and consignment note checklist
A printable checklist for the office and the cab.
See a WTN generated from a job in 20 minutes
We will book a job, complete the lift in the driver app, sign the note and show the Defra submission.
See a consignment note generated from a real job
Twenty minutes, your own examples if you like. We will show the job-to-note-to-Defra journey end to end.