Waste Transfer Note & Consignment Note Checklist (Printable)

EWC / List of Wastes code for each waste stream
Quantity, nature of the waste, loose or contained, and container type
Time and place of the transfer
Transferor's SIC (2007) code
Names and addresses of both parties
Each party's capacity (producer, carrier and so on) and permit, exemption or registration number
Waste hierarchy statement
Signatures of both parties (electronic is fine if an enforcement officer can view it)
Kept for 2 years

Carrier's registration checked on the Environment Agency public register
Checked again before each new contract, not only at onboarding
Receiving site's permit or exemption covers the EWC codes you send
Season ticket in place for regular, identical transfers to the same carrier (up to 1 year)
Collection times and quantities recorded under a season ticket

Permitted or licensed site in England or Wales: reporting since 1 October 2026
Scotland and Northern Ireland: from 1 January 2027
Each receipt reported within 2 working days, starting the day after receipt
Reported via software on the Receipt of Waste API, or Defra's own template spreadsheet
£26 a year per organisation; first payment due by 31 January 2027
Hazardous waste consignees: quarterly consignee returns still due

This checklist summarises guidance; it is not legal advice. Wales, Scotland and Northern Ireland have their own regulators and some different rules.

Let the software tick the boxes

How AxiWaste covers this list

Parties, sites, waste lines and weights come from the job, so the note is complete when the lift is done. Digital waste transfer notes.

Hazardous catalogue entries switch the document to consignment-note treatment. Consignment notes.

Carrier and broker licences re-checked nightly; receipts sent to Defra's API with retry. Consignment note software.

Frequently asked

No. It summarises GOV.UK guidance for England, checked 5 November 2026. Check the source pages and your regulator for your own situation.

Yes. Use the print button or your browser's print option; the page prints without the site navigation.

Yes, the last section covers what a permitted receiving site in England or Wales needs to report to Defra and by when.

The 2-minute readiness check scores your notes, licence checks and Defra reporting, and tells you what to fix first.

Send us a sample note or book 20 minutes and we will go through it against this list.